Privacy Policy

This website is brought to you by the International Society for Pediatric and Adolescent Diabetes. We take the privacy of our website users very seriously. We ask that you read this Privacy Policy carefully as it contains important information about how we will use your personal data.

We may change this policy from time to time by updating this page. You should check this page from time to time to ensure you are aware of the most recent version that will apply each time you access this website.

For the purposes of the Data Protection Act 1998, the International Society for Pediatric and Adolescent Diabetes (‘we’ or ‘us’) is the ‘data controller’ (i.e. the company who is responsible for, and controls the processing of, your personal data).

Personal data we may collect about you

We will obtain personal data about you (such as your name, address, contact information, membership number) whenever you use this website, including when you register.

For example, we will obtain your personal data when you register or log in to use this website, send us feedback, post material, contact us for any reason or register with this website. We may also obtain sensitive personal data about you if you volunteer it during your use of the website. If you volunteer such information, you give us your explicit consent for us to process that sensitive personal data solely for the purposes for which you submit it.

Cookies

We may monitor your use of this website through the use of cookies and similar tracking devices. Cookies are files that store information on your hard drive or browser that means that our website can recognise that you have visited our website before. They make it easier for you to maintain your preferences on the website, and by seeing how you use the website, we can tailor the website around your preferences and measure usability of the website. For example, we may monitor how many times you visit, which pages you go to, traffic data, location data and the originating domain name of your internet service provider. This information helps us to build a profile of our users. Some of this data will be aggregated or statistical, which means that we will not be able to identify you individually.

You can find out how to do this for your particular browser by clicking “help” on your browser’s menu or by contacting us or by visiting http://www.allaboutcookies.org/manage-cookies/index.html.

How we use your personal data

The main reason we use your personal data is to provide you with professional information and services (whether available via the website or offline).

We also use the information for:

  • internal record keeping;

  • research, statistical analysis and behavioural analysis;

  • improving our internal processes and procedures; and

  • answering your queries.

Granting of rights for photography, film and audio material for event documentation and public reporting

The participant hereby declares their consent to the creation of image, film and audio recordings related to the ISPAD 2016 conference and that this material can be shared and published within public reporting or used in social networks about the event without entitlement to remuneration. The participant explicitly gives their consent to the use of their image according to the Civil Protection Law on the Right to Honour, Personal and Family Intimacy, and to one’s own Image (Spanish Law 1/1982 5th of May) .

Contacting you and opting out

We will only contact you by electronic means (e-mail or SMS), or in any other way (including by post or telephone), with professional information and services (including promotions) similar to those which were the previously provided to you and/or which we feel may otherwise be of interest to you. In all other circumstances, we will only contact if you have asked us to do so. If you have changed your mind and would prefer us not to contact you, then you can opt out at any time. See further ‘Your rights’, below.

Disclosure of your personal data

We may from time to time disclose your personal data to certain third parties acting on our behalf, such as service providers, and these third parties may be located in jurisdictions outside of the European Economic Area. Please be assured that we will ensure that these third parties have adequate measures in place to protect any personal data that we disclose to them.

In some circumstances, we may have to disclose your personal information by law, because a court or the police or other law enforcement agency has asked us for it, or for other purposes that are required as part of our operations.

Keeping your data secure

We will use technical and organisational measures to safeguard your personal data, for example:

  • access to your account is controlled by a password and username that are unique to you

  • we store your personal data on secure servers

While we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet.

Monitoring

We may monitor and record communications with you (such as telephone conversations and emails) for the purpose of quality assurance, training and compliance. We may also retain copies of any correspondence you send us, or any materials you post on the website.

Information about other individuals

If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:

  • give consent on his/her behalf to the processing of his/her personal data;

  • receive on his/her behalf any data protection notices;

  • give consent to the transfer of his/her personal data abroad; and

  • give consent to the processing of his/her health information and other sensitive personal data

Your rights

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to our Data Protection Compliance Officer at secretariat@ispad.org.

If you think any information we have about you is incorrect or incomplete, please write or e-mail us as soon as possible. We will correct or update any information as soon as possible.

You also have the right to ask us to stop processing your personal data for direct marketing purposes. If you wish to exercise this right, you should:

  • put your request in writing (an email sent to secretariat@ispad.org with a header that says ‘Unsubscribe’ is acceptable);

  • provide us with enough information to identify you (e.g. member number, username, registration details); and

  • if your objection is not to direct marketing in general, but to direct marketing by a particular channel (e.g. email or telephone), please specify the channel you are objecting to.

Our contact details

We welcome your feedback and questions. If you wish to contact us, please send an email to secretariat@ispad.org or you can write to us at ISPAD Executive Office, c/o K.I.T. Group GmbH, Kurfürstendamm 71, 10709, Berlin, Germany or call us on Tel: +49 (0)30 24603-210.

Our registered office is Ellenborough House, Wellington Street, Cheltenham, GL50 1YD, United Kingdom.